ID Card Policy
All enrolled students will be issued a Â鶹¹û¶³ ID as either a physical ID card or as a digital ID. New students will have received the digital ID as a default but can choose to opt in to a physical card instead. Students will only be permitted to have one active form of Â鶹¹û¶³ ID at a time.
All current employees will have at least one form of Â鶹¹û¶³ ID. Employees may opt in to having both a physical ID card and a digital ID if they choose.
Your Â鶹¹û¶³ ID (physical card or digital ID) is your official form of identification for Â鶹¹û¶³. It is important that you treat it like your personal credit cards or driver's license. In order to ensure the protection of your Â鶹¹û¶³ ID, please observe the following:
- The individual named on an ID must be the only person using and possessing it. You may not allow someone with your Â鶹¹û¶³ ID to make purchases or use it to access buildings.
- Report your lost or stolen ID to Campus Police immediately in order to protect your funds and accounts. The University will not be responsible for any charges or monies missing or added on the Â鶹¹û¶³ ID if you fail to report your ID lost or stolen to Campus Police.
- Students seeking a replacement physical ID should report to Campus Police with another form of photo ID. A replacement fee of $10.00 will be assessed for any lost physical ID card. A $10.00 fee will also be assessed for a temporary physical card. Cards that are damaged or not working properly may be brought to Campus Police and will be replaced at no charge, provided that the card replaced is the most recently issued card; if it is not, a fee will be applied.
- If someone else tries to use your Â鶹¹û¶³ ID, a report will be made to Campus Police and may result in disciplinary action. Physical ID cards will also be confiscated by the individual at the point-of-sale and taken to Campus Police. You will be able to reclaim your ID only from Campus Police.
- Students are expected to carry their student ID at all times. It is expected that students will present the ID to appropriate personnel upon request. Student ID are necessary for dining room access, board plan purchases, library use, ARC use, access to computer labs, and access to residence halls. Students may also be asked to produce their ID in the case of a medical problem or other situation in which rapid identification is critical. Similarly, students may be asked to produce their ID in situations involving alleged violations of institutional regulations or of local, state, or federal laws. Campus Police, residence life staff and, other institutional personnel may also request to see a student ID to identify students when assistance is needed and to identify persons who do not belong on campus.
- Physical ID cards are the property of the institution and governed by the regulations of the institution. ID are non-transferable, are not allowed to be left unattended in a public place accessible by others, and any misuse of the ID may result in disciplinary action.
Questions and concerns about IDs should be directed to Campus Police, 610-861-1421. The office is open 24 hours a day, seven days a week.
Your Mobile ID
Digital IDs are available in Apple Wallet, Google Wallet, and Samsung Wallet. Once set up, you can tap your iPhone, Apple Watch, Samsung Galaxy, or other eligible Android phones at readers across campus to use your digital ID.
Photo Submission/Preparation
Once you have received your Â鶹¹û¶³ NetID, please submit your photo to be displayed on your digital ID through the E-Accounts app (in Okta Single Sign-On under profile or through the "Transact eAccounts" mobile app from your app store).
Please review our  photo requirements:
- Should be cropped slightly above head to middle of chest
- Should be taken against a plain, light background
- Must be a color photo
- Must not include sunglasses or hat
- Must be positioned directly facing the camera
- Eyes should be open and looking at the camera
Purpose
To outline the proper issuance, use, and responsibilities of physical and digital ID cards at Â鶹¹û¶³ and Theological Seminary.
Scope
This policy applies to all students, faculty, staff, contractors, and affiliates issued a Â鶹¹û¶³ ID.
Accountability
Misuse of ID cards (physical or digital) may result in disciplinary action in accordance with institutional handbooks. Campus Police is responsible for enforcement of lost/stolen/fraudulent use policies.
Policy Owner
This policy is owned and maintained by the Department of Campus Police. For questions, contact campuspolice@moravian.edu.
Records
- Effective Date: August 2025
- Approved By: University Council
- Last Reviewed: July 2025
- Next Review Due: July 2026